Tomorrow. Yes the ICD-10 transition takes place tomorrow, September 30, 2015 when the clock strikes midnight. It’s surely been an overwhelming year for medical practices and physicians – everyone has been trying to get ready for ICD10 Implementation. Whether you were immersed in training, upgrading your documentation or ensuring that your systems are prepared, ICD10 surely took priority over all else.
You have done your bit. We recommend a quick review of the checklist below, and then it’s time to relax.
1. Are You Ready In-House?
Every member of your staff will be impacted and should have been given some level of training to tide through the ICD10 Implementation. And that includes your office managers, front office staff, billers and coders, and of course all the physicians in practice. The degree of training might be different but ensure that basics of implementation are clear to everyone.
2. Vendor Readiness
You should have tested your system by now to be ready for ICD 10 implementation. Also, take the time to call clearing house, medical billing providers, and other partners you work with to make sure that they have the capacity and support ready to handle this changeover. A good practice would be to have their support staff names’ and contact details with you and shared within your office.
3. Top 25 Codes
By now you should have a list of Top 20 ICD 9 codes (that you use most often at your practice) mapped against ICD10. We are sure you must have taken the time to go over them in a test environment, and everyone must be familiar with IC-10 codes. Know that ICD 9 codes will not be accepted by Medicare for service rendered after September 30, 2015. Make sure your documentation is updated to account for the requirements per ICD 10 system.
Relax. You are ready
Once the implementation begins and transition takes place, there might be unforeseen issues that might pop up. After all, we are talking large number of codes and it can get complicated. But remember you also have “one year grace period” and if things don’t go smoothly, at least you will not be impacted financially. Essentially, the grace period allows that for one year past the deadline, physicians would still be reimbursed if wrong code is used in the claim as long as that erroneous code is in the ‘same broad family as the right one.’ But, they will still need to use a valid ICD10 code as ICD9 codes will not be accepted by the system after Sep 30, 2015.
So, keep calm and embrace the change.
Practice Forces provides medical billing outsourcing services for clients around the country, and has been partnering with physicians & practices to provide revenue cycle management, across all medical specialties. Should your practice need any help in becoming ICD 10 compliant, we will gladly help you. Call us today for a FREE consultation at 866-634-6327 or, simply email us at [email protected] to discuss how we can make ICD 10 stress-free for you.